Walk MS Coordinator - National Multiple Sclerosis Society

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Walk MS Coordinator

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The National MS Society, Upper Midwest Chapter seeks community assistance to lead the 2015 Walk MS events in various locations. We are seeking independent contractors (small stipend available) interested in using their time and talents to create awareness, secure financial partnerships, and coordinate Walk MS logistics, including directin volunteers, in order to execute a successful event. Positions are available in Red Wing and Faribault, Minn., and Sioux City, Iowa to be held in May 2015.

This project requires creativity, innovation, the ability to manage multiple priorities, influence others, achieve aggressive goals, manage details, and work under the direction and guidance of MS Society staff. Successful event leaders possess excellent communication skills, computer skills and the ability to professionally represent the National MS Society, Upper Midwest Chapter. This project generally requires three –fifteen hours of focus per week starting in Dec. 2014 until the end of May 2015. Previous event planning and fundraising experience is preferred. Mail, fax or e-mail profile and outline of qualifications to:

Cassandra Linkenmeyer
Cassandra.linkenmeyer@nmss.org   
National MS Society, Upper Midwest Chapter
200 12th Ave. S.
Minneapolis, MN 55415
Fax: 612-335-7997

Posted
11/24/2014

Department
Special Events

Primary Duties

Route

  • Design safe, accessible and scenic routes including a 1-mile route and a longer route between 3 and 5 miles long.
  • Locate and secure a start/finish site and rest stops along the route.
  • Complete accessibility report for the route, start/finish site and rest stops.
  • Obtain all necessary permits and/or contracts.
  • Ensure route safety by obtaining radios, support vehicles, intersection safety and marking the route with arrows.

Logistics

  • Secure a registration start/finish time.
  • Organize donated or reduced cost rentals of port-a-potties, trash bins, tables, chairs, etc.
  • Secure in-kind media, entertainment and food.

Marketing

  • Promote the Walk MS by distributing brochures in local businesses.
  • Work with local media to create publicity and promotion in the community.
  • Plan and coordinate a small, MS Awareness Week event.
  • Brainstorm and implement ideas to attain and surpass your site's fundraising and walker goals.

Sponsorships

  • Secure food sponsors, including snacks, fruit, water, breakfast and/or lunch.
  • Secure media sponsors in TV, print and radio.
  • Secure cash and in-kind (donations of product) sponsors.
  • All contracts must be signed, dated and sent to the National MS Society via email, mail or fax.

Volunteer recruitment

  • Secure volunteer committee and delegate projects.
  • Recruit volunteers for brochure distribution.
  • Create a volunteer schedule for day of the event.
  • Recruit, assign and train volunteers for the day of the event.
  • Check volunteers in at the event and distribute volunteer T-shirts.
  • Turn in a copy of the volunteer schedule to the Upper Midwest Chapter to enter into volunteer database.

Day-of implementation

  • Set up and tear down the start/finish site, rest stops, lunch and finish line.
  • Arrange training for volunteers an hour or two before start time.
  • Execute event and troubleshoot as issues arise.
  • Network with and thank participants, volunteers and sponsors.

Other

  • Attend MS Walk Coordinator summit in the fall or spring.
  • Attend two or three conference calls throughout the year.
  • Read and respond to weekly emails with important deadlines and updates.
  • Work with chapter staff to assure the success of Walk MS.
  • Follow the timeline and meet all deadlines.
  • Return correspondences by phone or email within 24 hours.
  • Keep scheduled site visits and phone meetings with chapter staff.
  • Serve as a good steward of all chapter resources — time, money, equipment and materials.

Act as a National MS Society representative

  • Promote the mission of the National MS Society in all aspects of the job.
  • Maintain a basic knowledge about MS including the disease, research and programs.

Requirements

Time commitment: 15 hours per week from October 2014 to May 2015.


Experience/Skills

Two to three years event planning or relevant experience preferred. The position required strong oral communication skills, leadership abilities and interpersonal skills. Knowledge is required in the areas of marketing planning, logistics, risk management, organization, training, volunteer supervision, fundraising, cost control, time management, multi-tasking and public speaking. This position requires the ability to be creative, set priorities, make quick and sound decisions, problem solve, work toward goals, work independently and as a team member, motivate others and act professionally in dealing with staff and the public.

Must also be able to effectively operate computer programs including the Internet, Microsoft Word, Microsoft Excel, PDF files and have/attain an email account. Must be willing to use own vehicle and to work evenings and weekends.

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