Event Dates: September 22-24, 2023
Set-up: Set-up volunteers will assist with unloading of supplies from delivery trucks, hang banners and signs, place directional arrows and signage in and around rider village, set up the hydration station, and decorate, decorate, decorate.
Registration: Check in participants, collect waivers, retrieves their rider packet (bibs, wrist bands, etc.), their t-shirt or jersey and their prize voucher. Must be friendly and quick-thinking. Welcome participants and be ready to answer questions. Training is provided and is built into the volunteer shift and there will be a mandatory training prior to the event.
Rider Village Support: Support volunteers are the backbone of Rider Village. Volunteers will be assisting with a number of tasks that can include monitoring a water station at the finish line, watching over the bike corral, assisting with trash pick-up and restocking of restroom supplies, cheering at the finish line, answering questions , and handing out route maps at the information tent just to name a few.
Critical Intersections: Very important role that keeps our riders safe and having fun. Stationed along the route at key safety areas, volunteers will alert and notify riders of any upcoming traffic hazards or areas where riders should dismount.
Rest Stop Support: Rest Stop volunteers will be positioned at pre-designated rest stops along the route. Volunteers will help organize supplies, help with the set-up and tear-down of the tent, chairs, tables and food. Most rest stops will also have a HAM radio volunteer and a first aid volunteer...say hello and introduce yourself. Not only will participants be coming by your rest stop, but other volunteers will as well. We will have plenty of food on hand, so please share your stock with riders and all volunteers. Each rest stop will have a seasoned rest stop captain. They will help answer questions and guide you through your day.
SAG Driver: As a part of the SAG (Support and Gear) Team, volunteers will drive a rented van along the route providing road side assistance to participants who are in need of transport to the nearest rest stop or back to rider village. SAG’s will also assist with general course safety including replacing missing signage, delivering supplies to rest stops, or tracking down lost cyclists. Each SAG vehicle will also include one volunteer HAM radio operator who will be monitoring the event.
Medical/First Aid: Provide basic first aid to participants, staff, and volunteers as needed. Safety training will be provide at check-in. Locations—Rider Village and at rest stops on the route. First aid volunteers will be in constant contact with HAM radio operators and will be able to dispatch for additional care if needed.
HAM/Communications: HAM radio operators will be positioned at Western Oregon University, at specific rest stops along the route, and in each SAG vehicle. Operators will monitor the event for safety throughout the course of the event weekend.
Start/Finish Line Crew: Cheer on, congratulate and thank cyclists as they lead into and cross the finish line. The final shift on Saturday is especially important as we have lots of riders who come in later in the day!
Hydration Crew: The Hydration Crew is responsible for stocking and serving water, electrolytes, and sports drinks to all participants including riders, staff, volunteers, family and friends. Drive a Kubota around Rider Village as you restock! Volunteers should be able to lift heavy water containers. Also be responsible for monitoring trash and recycling at the designated areas.
Meal Service: Assist WOU staff with set-up of tables (Sat dinner and Sun BBQ). There will be no cooking involved. Assist with the clean-up process.
Clean-Up Crew: Support event host volunteers/staff leads as needed, Keep an eye the trash cans; replace any bags that are getting ¾ full - We recycle! Consolidate all of the supplies, consolidate all non-perishable unused food items, load the supply truck, and fold up all tables and chairs.
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